Keep your surgeon in the operatory with our Dental Appointment Setters
Our dedicated dental appointment setters handle all scheduling and follow-ups, allowing your team to focus on what matters most—delivering excellent patient care. By taking on administrative tasks, we ensure that your practice operates smoothly, your schedule stays full, and every patient interaction is professionally managed.
Benefits
Why you NEED trained appointment setters
Why you NEED trained appointment setters
In today’s competitive dental landscape, every missed appointment represents a lost opportunity for growth. Our appointment-setting service is designed to ensure that every lead is followed up with strategically and professionally, increasing patient show rates and enhancing your practice’s efficiency. By handling pre-qualification, personalized follow-ups, and detailed scheduling, our team helps you focus on what matters most: delivering high-quality patient care and closing more high-value cases. Let us streamline your patient acquisition process, optimize your schedule, and boost your revenue potential.
01.
Increase Patient Show Rates: Visibility
01.
Increase Patient Show Rates: Visibility
02.
Streamline Lead Follow-Up:
02.
Streamline Lead Follow-Up:
03.
Focus on High-Value Cases:
03.
Focus on High-Value Cases:
04.
Reduce Cancellations and No-Shows:
04.
Reduce Cancellations and No-Shows:
05.
Enhance Patient Experience:
05.
Enhance Patient Experience:
06.
Optimize Team Efficiency:
06.
Optimize Team Efficiency:
07.
Data-Driven Insights for Growth:
07.
Data-Driven Insights for Growth:
08.
Maximize Revenue Potential:
08.
Maximize Revenue Potential:
Why you NEED trained appointment setters
In today’s competitive dental landscape, every missed appointment represents a lost opportunity for growth. Our appointment-setting service is designed to ensure that every lead is followed up with strategically and professionally, increasing patient show rates and enhancing your practice’s efficiency. By handling pre-qualification, personalized follow-ups, and detailed scheduling, our team helps you focus on what matters most: delivering high-quality patient care and closing more high-value cases. Let us streamline your patient acquisition process, optimize your schedule, and boost your revenue potential.
01.
Increase Patient Show Rates: Visibility
02.
Streamline Lead Follow-Up:
03.
Focus on High-Value Cases:
04.
Reduce Cancellations and No-Shows:
05.
Enhance Patient Experience:
06.
Optimize Team Efficiency:
07.
Data-Driven Insights for Growth:
08.
Maximize Revenue Potential:
What We Do
At Closing More Cases, we specialize in providing dedicated appointment-setting solutions tailored specifically for dental practices. Our team of trained appointment setters manages every stage of patient engagement, from lead follow-up to pre-qualification, ensuring that only high-potential patients make it to your schedule. We handle each inquiry with a personalized approach, conducting financial and clinical pre-qualification to ensure that consultations are meaningful and productive for both patients and your team.
Our service includes CRM integration, where we set up automated reminders, follow-up messages, and real-time tracking of each lead’s journey, giving you a clear picture of where each patient stands in the pipeline. Through customized outreach, we keep patients engaged, improve show rates, and reduce cancellations, allowing your practice to maximize every opportunity.
With Closing More Cases managing your appointment setting, you can focus on delivering exceptional care while we bring qualified, committed patients to your practice, helping you grow efficiently and effectively.
What We Do
At Closing More Cases, we specialize in providing dedicated appointment-setting solutions tailored specifically for dental practices. Our team of trained appointment setters manages every stage of patient engagement, from lead follow-up to pre-qualification, ensuring that only high-potential patients make it to your schedule. We handle each inquiry with a personalized approach, conducting financial and clinical pre-qualification to ensure that consultations are meaningful and productive for both patients and your team.
Our service includes CRM integration, where we set up automated reminders, follow-up messages, and real-time tracking of each lead’s journey, giving you a clear picture of where each patient stands in the pipeline. Through customized outreach, we keep patients engaged, improve show rates, and reduce cancellations, allowing your practice to maximize every opportunity.
With Closing More Cases managing your appointment setting, you can focus on delivering exceptional care while we bring qualified, committed patients to your practice, helping you grow efficiently and effectively.
Why we are #1 sales solution for dental practices
Why we are #1 sales solution for dental practices
Proven Track Record
With a history of successfully increasing patient show rates and driving revenue, our results speak for themselves, making us a trusted partner for dental practices nationwide.
Proven Track Record
With a history of successfully increasing patient show rates and driving revenue, our results speak for themselves, making us a trusted partner for dental practices nationwide.
Tailored Solutions
Our services are customized to fit the unique needs of your practice, whether you specialize in implants, endodontics, periodontics, or other dental fields, ensuring the best results for your specific patient base.
Tailored Solutions
Our services are customized to fit the unique needs of your practice, whether you specialize in implants, endodontics, periodontics, or other dental fields, ensuring the best results for your specific patient base.
ROI Focus Lead Acquisiton
Our sales and marketing strategies are created to generate the highest return on your investment
ROI Focus Lead Acquisiton
Our sales and marketing strategies are created to generate the highest return on your investment
Transparent Communication
We keep you informed at every step, providing real-time updates and insights so you always know how your leads are progressing through the pipeline.
Transparent Communication
We keep you informed at every step, providing real-time updates and insights so you always know how your leads are progressing through the pipeline.
Dedicated Support
Our team is committed to your success, offering hands-on support and personalized assistance to ensure every lead is managed efficiently and your practice thrives.
Dedicated Support
Our team is committed to your success, offering hands-on support and personalized assistance to ensure every lead is managed efficiently and your practice thrives.
Expertise Across Industries
We provide specialized appointment-setting services for all dental niches, including implants, endodontics, periodontics, and more, ensuring each practice’s unique needs are met with precision.
Expertise Across Industries
We provide specialized appointment-setting services for all dental niches, including implants, endodontics, periodontics, and more, ensuring each practice’s unique needs are met with precision.
Why we are #1 sales solution for dental practices
Proven Track Record
With a history of successfully increasing patient show rates and driving revenue, our results speak for themselves, making us a trusted partner for dental practices nationwide.
Tailored Solutions
Our services are customized to fit the unique needs of your practice, whether you specialize in implants, endodontics, periodontics, or other dental fields, ensuring the best results for your specific patient base.
ROI Focus Lead Acquisiton
Our sales and marketing strategies are created to generate the highest return on your investment
Transparent Communication
We keep you informed at every step, providing real-time updates and insights so you always know how your leads are progressing through the pipeline.
Dedicated Support
Our team is committed to your success, offering hands-on support and personalized assistance to ensure every lead is managed efficiently and your practice thrives.
Expertise Across Industries
We provide specialized appointment-setting services for all dental niches, including implants, endodontics, periodontics, and more, ensuring each practice’s unique needs are met with precision.
Clinics that made over $1,000,000 with CMC
I saw a significant increase in appointment scheduled with CMC's appointment setters. The way you all train your team of appointment setters on the virtual sales meetings makes a substantial difference in the number of pre-qualified consulttaion and it is reflecting in our bottom dollar.
Ashfin Toub
COO Ponce Dental Studio
Working with Closing More Cases transformed our lead acquisition process. Our lead volume and revenue has never been better. Highly recommend!
Dr. Thobani
DDS Atlanta Implant Clinic
Closing More Cases took our marketing spend to the next level. Their follow-up system has doubled our show rates
Dr. Justin Scott
Founder of Pure Dental Health
Blake and his team have been amazing to work with. They consistently bring in great opportunities for our practice and are always thinking ahead to help us grow. What I love most is how proactive they are—they’re always asking for feedback and adjusting their approach to make sure everything works perfectly for us.
Dr.Guedes
DDS Bronx Cosmetic Dentistry
Clinics that made over $1,000,000 with CMC
I saw a significant increase in appointment scheduled with CMC's appointment setters. The way you all train your team of appointment setters on the virtual sales meetings makes a substantial difference in the number of pre-qualified consulttaion and it is reflecting in our bottom dollar.
Ashfin Toub
COO Ponce Dental Studio
Working with Closing More Cases transformed our lead acquisition process. Our lead volume and revenue has never been better. Highly recommend!
Dr. Thobani
DDS Atlanta Implant Clinic
Closing More Cases took our marketing spend to the next level. Their follow-up system has doubled our show rates
Dr. Justin Scott
Founder of Pure Dental Health
Blake and his team have been amazing to work with. They consistently bring in great opportunities for our practice and are always thinking ahead to help us grow. What I love most is how proactive they are—they’re always asking for feedback and adjusting their approach to make sure everything works perfectly for us.
Dr.Guedes
DDS Bronx Cosmetic Dentistry
Our 4 Stage Process
Our 4 Stage Process
Our 4 Stage Process
01
Step
01
Discovery & Customization
We start by conducting a thorough assessment of your practice’s unique needs, goals, and target patient demographics. Whether you focus on implants, periodontics, endodontics, or other specialties, our goal is to fully understand what sets your practice apart. This allows us to create a tailored appointment-setting strategy that aligns with your practice’s values and objectives. By customizing our approach to your specific needs, we ensure that every lead engagement is highly relevant, attracting the right patients who are genuinely interested in your services. This results in better-qualified consultations, higher patient satisfaction, and a more efficient use of your team’s time.
Step
01
Discovery & Customization
We start by conducting a thorough assessment of your practice’s unique needs, goals, and target patient demographics. Whether you focus on implants, periodontics, endodontics, or other specialties, our goal is to fully understand what sets your practice apart. This allows us to create a tailored appointment-setting strategy that aligns with your practice’s values and objectives. By customizing our approach to your specific needs, we ensure that every lead engagement is highly relevant, attracting the right patients who are genuinely interested in your services. This results in better-qualified consultations, higher patient satisfaction, and a more efficient use of your team’s time.
01
Step
01
Discovery & Customization
We start by conducting a thorough assessment of your practice’s unique needs, goals, and target patient demographics. Whether you focus on implants, periodontics, endodontics, or other specialties, our goal is to fully understand what sets your practice apart. This allows us to create a tailored appointment-setting strategy that aligns with your practice’s values and objectives. By customizing our approach to your specific needs, we ensure that every lead engagement is highly relevant, attracting the right patients who are genuinely interested in your services. This results in better-qualified consultations, higher patient satisfaction, and a more efficient use of your team’s time.
02
Step
02
CRM Integration & Automation
Once we understand your goals, we set up or optimize your CRM system with custom automations designed to streamline patient follow-ups, reminders, and appointment confirmations. Each stage of the patient journey is carefully automated to keep leads engaged and informed, eliminating gaps in communication and ensuring no lead is missed. Automating follow-up communications keeps patients engaged and significantly reduces no-shows. Patients feel more connected and informed, leading to increased attendance rates and a consistent flow of scheduled consultations. This helps your practice save time on administrative tasks and maintain a steady, productive schedule.
Step
02
CRM Integration & Automation
Once we understand your goals, we set up or optimize your CRM system with custom automations designed to streamline patient follow-ups, reminders, and appointment confirmations. Each stage of the patient journey is carefully automated to keep leads engaged and informed, eliminating gaps in communication and ensuring no lead is missed. Automating follow-up communications keeps patients engaged and significantly reduces no-shows. Patients feel more connected and informed, leading to increased attendance rates and a consistent flow of scheduled consultations. This helps your practice save time on administrative tasks and maintain a steady, productive schedule.
02
Step
02
CRM Integration & Automation
Once we understand your goals, we set up or optimize your CRM system with custom automations designed to streamline patient follow-ups, reminders, and appointment confirmations. Each stage of the patient journey is carefully automated to keep leads engaged and informed, eliminating gaps in communication and ensuring no lead is missed. Automating follow-up communications keeps patients engaged and significantly reduces no-shows. Patients feel more connected and informed, leading to increased attendance rates and a consistent flow of scheduled consultations. This helps your practice save time on administrative tasks and maintain a steady, productive schedule.
03
Step
03
Lead Engagement & Pre-Qualification
Our trained appointment setters reach out to each lead promptly, using personalized scripts and techniques to engage, qualify, and assess patient interest. We conduct clinical and financial pre-qualifications, confirming that each scheduled consultation is with a patient who has both the need and the readiness for treatment. By pre-qualifying leads, we ensure that your practice’s schedule is filled with committed patients who are ready to move forward. This reduces wasted time, allowing your team to focus on high-value cases. With fewer cancellations and higher-quality appointments, your practice benefits from more productive consultations and an increase in revenue potential.
Step
03
Lead Engagement & Pre-Qualification
Our trained appointment setters reach out to each lead promptly, using personalized scripts and techniques to engage, qualify, and assess patient interest. We conduct clinical and financial pre-qualifications, confirming that each scheduled consultation is with a patient who has both the need and the readiness for treatment. By pre-qualifying leads, we ensure that your practice’s schedule is filled with committed patients who are ready to move forward. This reduces wasted time, allowing your team to focus on high-value cases. With fewer cancellations and higher-quality appointments, your practice benefits from more productive consultations and an increase in revenue potential.
03
Step
03
Lead Engagement & Pre-Qualification
Our trained appointment setters reach out to each lead promptly, using personalized scripts and techniques to engage, qualify, and assess patient interest. We conduct clinical and financial pre-qualifications, confirming that each scheduled consultation is with a patient who has both the need and the readiness for treatment. By pre-qualifying leads, we ensure that your practice’s schedule is filled with committed patients who are ready to move forward. This reduces wasted time, allowing your team to focus on high-value cases. With fewer cancellations and higher-quality appointments, your practice benefits from more productive consultations and an increase in revenue potential.
04
Step
04
Performance Tracking & Optimization
Our process doesn’t stop at scheduling. We monitor key performance metrics, such as show rates, conversion rates, and lead engagement, to track how well the strategy is performing. Regular reports and insights are provided to you, and we make data-driven adjustments to continually improve results. Continuous performance tracking allows us to identify trends and optimize the approach over time. This proactive management means you’re not just gaining more appointments but seeing consistent improvements in quality and conversion rates. This commitment to growth helps drive long-term success, maximize revenue, and increase patient retention.
Step
04
Performance Tracking & Optimization
Our process doesn’t stop at scheduling. We monitor key performance metrics, such as show rates, conversion rates, and lead engagement, to track how well the strategy is performing. Regular reports and insights are provided to you, and we make data-driven adjustments to continually improve results. Continuous performance tracking allows us to identify trends and optimize the approach over time. This proactive management means you’re not just gaining more appointments but seeing consistent improvements in quality and conversion rates. This commitment to growth helps drive long-term success, maximize revenue, and increase patient retention.
04
Step
04
Performance Tracking & Optimization
Our process doesn’t stop at scheduling. We monitor key performance metrics, such as show rates, conversion rates, and lead engagement, to track how well the strategy is performing. Regular reports and insights are provided to you, and we make data-driven adjustments to continually improve results. Continuous performance tracking allows us to identify trends and optimize the approach over time. This proactive management means you’re not just gaining more appointments but seeing consistent improvements in quality and conversion rates. This commitment to growth helps drive long-term success, maximize revenue, and increase patient retention.
Profitable Pricing Plans
Profitable Pricing Plans
Save up to 30% on yearly subscription
Starter Plan
$
$2,500
/month
PPC Management up to $20,000 Monthly Adspend ( 1 Channel )
Bi-weekly performance reports
AI Driven Sales & Marketing Dental CRM Software
Landing Page for high lead conversion
Ai Sales Driven CRM
Best Value
Growth Plan
$
$3,500
/month
Comprehensive Marketing Management up to $30,000 Monthly Adspend
1 Trained Appointment Setter to manage up to 450 Leads Monthly
SOPs for smooth management
Dental Monthly Sales Training
1 High-Converting SEO Optimized Website
1 Appointment Setter to Prequialifu Leads (Additional $1,500).
Pro Plan
$
$10,900
/month
3D SEO High-Convert Website
Rank #1 On Google Guaranteed
Social Media Management (4 Platforms)
Content Creation (4 Blog Posts per Month)
Customized Multi Channel Marketing Campaigns
Quarterly Strategy Sessions
2 Dedicated Appointment Setters
Save up to 30% on yearly subscription
Starter Plan
$
$2,500
/month
PPC Management up to $20,000 Monthly Adspend ( 1 Channel )
Bi-weekly performance reports
AI Driven Sales & Marketing Dental CRM Software
Landing Page for high lead conversion
Ai Sales Driven CRM
Best Value
Growth Plan
$
$3,500
/month
Comprehensive Marketing Management up to $30,000 Monthly Adspend
1 Trained Appointment Setter to manage up to 450 Leads Monthly
SOPs for smooth management
Dental Monthly Sales Training
1 High-Converting SEO Optimized Website
1 Appointment Setter to Prequialifu Leads (Additional $1,500).
Pro Plan
$
$10,900
/month
3D SEO High-Convert Website
Rank #1 On Google Guaranteed
Social Media Management (4 Platforms)
Content Creation (4 Blog Posts per Month)
Customized Multi Channel Marketing Campaigns
Quarterly Strategy Sessions
2 Dedicated Appointment Setters
Profitable Pricing Plans
Save up to 30% on yearly subscription
Starter Plan
$
$2,500
/month
PPC Management up to $20,000 Monthly Adspend ( 1 Channel )
Bi-weekly performance reports
AI Driven Sales & Marketing Dental CRM Software
Landing Page for high lead conversion
Ai Sales Driven CRM
Best Value
Growth Plan
$
$3,500
/month
Comprehensive Marketing Management up to $30,000 Monthly Adspend
1 Trained Appointment Setter to manage up to 450 Leads Monthly
SOPs for smooth management
Dental Monthly Sales Training
1 High-Converting SEO Optimized Website
1 Appointment Setter to Prequialifu Leads (Additional $1,500).
Pro Plan
$
$10,900
/month
3D SEO High-Convert Website
Rank #1 On Google Guaranteed
Social Media Management (4 Platforms)
Content Creation (4 Blog Posts per Month)
Customized Multi Channel Marketing Campaigns
Quarterly Strategy Sessions
2 Dedicated Appointment Setters