Never Miss a Lead Again:
Dental Appointment Setters Who Help You Close More Cases

Your leads deserve more than missed calls. We follow up fast, qualify every inquiry, and turn interest into booked appointments, so your team can focus on patient care, not phone tag.

WHY IT MATTERS

Why Every Missed Call Costs You

WHY IT MATTERS

Why Every Missed Call Costs You

Every missed call is more than just a missed connection, it's a missed opportunity to grow your practice. With your front desk handling walk-ins, juggling appointments, and fielding patient questions, it's easy for leads to fall through the cracks.

At Closing More Cases, we provide dental appointment setters who do more than just answer phones. We handle lead nurturing, clinical pre-qualification, financial screening, and detailed scheduling, so your team stays focused on delivering exceptional care.

We help you close more high-value cases by making sure no patient slips away unanswered.

We don’t just fill your schedule. We help you grow, one high-quality appointment at a time.

WHY IT MATTERS

Why Every Missed Call Costs You

Every missed call is more than just a missed connection, it's a missed opportunity to grow your practice. With your front desk handling walk-ins, juggling appointments, and fielding patient questions, it's easy for leads to fall through the cracks.

At Closing More Cases, we provide dental appointment setters who do more than just answer phones. We handle lead nurturing, clinical pre-qualification, financial screening, and detailed scheduling, so your team stays focused on delivering exceptional care.

We help you close more high-value cases by making sure no patient slips away unanswered.

We don’t just fill your schedule. We help you grow, one high-quality appointment at a time.

HOW IT WORKS

What an Appointment Setter Actually Does

HOW IT WORKS

What an Appointment Setter Actually Does

Our trained team works as a virtual front desk extension of your practice, but better.

01.

Follow Up with Every Web Form and Phone Lead

01.

Follow Up with Every Web Form and Phone Lead

02.

Pre-Qualify Patients Clinically and Financially

02.

Pre-Qualify Patients Clinically and Financially

03.

Nurture Cold Leads Until They’re Ready to Book

03.

Nurture Cold Leads Until They’re Ready to Book

04.

Send Texts, Emails, and Voice Memos for Outreach

04.

Send Texts, Emails, and Voice Memos for Outreach

05.

Schedule Directly Into Your Calendar

05.

Schedule Directly Into Your Calendar

06.

Reduce Front Desk Workload

06.

Reduce Front Desk Workload

07.

Increase Dental Case Acceptance

07.

Increase Dental Case Acceptance

HOW IT WORKS

What an Appointment Setter Actually Does

Our trained team works as a virtual front desk extension of your practice, but better.

01.

Follow Up with Every Web Form and Phone Lead

02.

Pre-Qualify Patients Clinically and Financially

03.

Nurture Cold Leads Until They’re Ready to Book

04.

Send Texts, Emails, and Voice Memos for Outreach

05.

Schedule Directly Into Your Calendar

06.

Reduce Front Desk Workload

07.

Increase Dental Case Acceptance

Benefits

The Impact on Your Practice

Benefits

The Impact on Your Practice

You’re not paying for someone to simply answer the phone.
You’re investing in real revenue growth, and here’s how we make it happen:

  • 3x higher conversion rates on new patient leads

  • Less burnout and more focus for your front desk

  • Increased show-up rates for consultations and treatments

  • More time for your team to deliver excellent care

  • Better ROI on every dollar spent on marketing

Whether you run a busy implant center or a growing GP practice, our dental appointment setters make sure no lead slips away.

Benefits

The Impact on Your Practice

You’re not paying for someone to simply answer the phone.
You’re investing in real revenue growth, and here’s how we make it happen:

  • 3x higher conversion rates on new patient leads

  • Less burnout and more focus for your front desk

  • Increased show-up rates for consultations and treatments

  • More time for your team to deliver excellent care

  • Better ROI on every dollar spent on marketing

Whether you run a busy implant center or a growing GP practice, our dental appointment setters make sure no lead slips away.

Our 4 Stage Process

Our 4 Stage Process

Our 4 Stage Process

01

Step

01

Discovery & Customization

We start by learning the unique strengths and needs of your practice. This allows us to develop a tailored appointment-setting strategy based on your ideal patient types, services, and availability. By customizing our approach to your specific goals, we ensure the discovery phase leads to better-qualified patients, a more consistent schedule, and more high-value treatment opportunities.

Step

01

Discovery & Customization

We start by learning the unique strengths and needs of your practice. This allows us to develop a tailored appointment-setting strategy based on your ideal patient types, services, and availability. By customizing our approach to your specific goals, we ensure the discovery phase leads to better-qualified patients, a more consistent schedule, and more high-value treatment opportunities.

01

Step

01

Discovery & Customization

We start by learning the unique strengths and needs of your practice. This allows us to develop a tailored appointment-setting strategy based on your ideal patient types, services, and availability. By customizing our approach to your specific goals, we ensure the discovery phase leads to better-qualified patients, a more consistent schedule, and more high-value treatment opportunities.

02

Step

02

CRM Integration & Automation

Our appointment setters plug into your existing CRM system (or help you set one up), enabling full visibility of incoming leads. From there, we ensure every inquiry is followed up with professionalism and urgency. Automating follow-up consistency helps keep patients engaged and ensures no lead falls through the cracks. We coordinate with your team and CRM to create a seamless experience from first outreach to scheduled appointment.

Step

02

CRM Integration & Automation

Our appointment setters plug into your existing CRM system (or help you set one up), enabling full visibility of incoming leads. From there, we ensure every inquiry is followed up with professionalism and urgency. Automating follow-up consistency helps keep patients engaged and ensures no lead falls through the cracks. We coordinate with your team and CRM to create a seamless experience from first outreach to scheduled appointment.

02

Step

02

CRM Integration & Automation

Our appointment setters plug into your existing CRM system (or help you set one up), enabling full visibility of incoming leads. From there, we ensure every inquiry is followed up with professionalism and urgency. Automating follow-up consistency helps keep patients engaged and ensures no lead falls through the cracks. We coordinate with your team and CRM to create a seamless experience from first outreach to scheduled appointment.

03

Step

03

Lead Engagement & Pre-Qualification

Our team reaches out to every lead with carefully crafted messaging and tested dental scripts. We connect via calls, texts, emails, and voice memos, whatever it takes to build trust and guide patients toward scheduling. We clinically pre-qualify, screen for your specific needs, schedule the best-fit patients, and provide your front desk with context for each appointment. No more unqualified consults or wasted chair time.

Step

03

Lead Engagement & Pre-Qualification

Our team reaches out to every lead with carefully crafted messaging and tested dental scripts. We connect via calls, texts, emails, and voice memos, whatever it takes to build trust and guide patients toward scheduling. We clinically pre-qualify, screen for your specific needs, schedule the best-fit patients, and provide your front desk with context for each appointment. No more unqualified consults or wasted chair time.

03

Step

03

Lead Engagement & Pre-Qualification

Our team reaches out to every lead with carefully crafted messaging and tested dental scripts. We connect via calls, texts, emails, and voice memos, whatever it takes to build trust and guide patients toward scheduling. We clinically pre-qualify, screen for your specific needs, schedule the best-fit patients, and provide your front desk with context for each appointment. No more unqualified consults or wasted chair time.

04

Step

04

Performance Tracking & Optimization

We continuously track KPIs like show rates, lead quality, and conversion performance so you always know what’s working. Consistent optimization means you’re able to identify trends and bottlenecks before they affect production. Our reports turn numbers into action steps, so we’re always improving your system and boosting results.

Step

04

Performance Tracking & Optimization

We continuously track KPIs like show rates, lead quality, and conversion performance so you always know what’s working. Consistent optimization means you’re able to identify trends and bottlenecks before they affect production. Our reports turn numbers into action steps, so we’re always improving your system and boosting results.

04

Step

04

Performance Tracking & Optimization

We continuously track KPIs like show rates, lead quality, and conversion performance so you always know what’s working. Consistent optimization means you’re able to identify trends and bottlenecks before they affect production. Our reports turn numbers into action steps, so we’re always improving your system and boosting results.

INDUSTRY EXPERTISE

Designed for Dental. Built to Convert.

Designed for Dental. Built to Convert.

Our dental sales appointment setters are trained in the dental industry, not just generic call center agents. That means they know how to confidently handle:

  • Full-arch and implant consultations

  • Emergency dental inquiries

  • Orthodontic and Invisalign leads

  • Financial questions and objections

  • Scheduling multi-step or complex treatment plans

We speak your patients’ language and build trust from the very first hello.

Designed for Dental. Built to Convert.

Our dental sales appointment setters are trained in the dental industry, not just generic call center agents. That means they know how to confidently handle:

  • Full-arch and implant consultations

  • Emergency dental inquiries

  • Orthodontic and Invisalign leads

  • Financial questions and objections

  • Scheduling multi-step or complex treatment plans

We speak your patients’ language and build trust from the very first hello.

Profitable Pricing Plans

Profitable Pricing Plans

Save up to 30% on yearly subscription

Starter Plan

$

$2,500

/month

PPC Management up to $20,000 Monthly Adspend ( 1 Channel )

Bi-weekly performance reports

AI Driven Sales & Marketing Dental CRM Software

Landing Page for high lead conversion

Ai Sales Driven CRM

Best Value

Growth Plan

$

$3,500

/month

Comprehensive Marketing Management up to $30,000 Monthly Adspend

1 Trained Appointment Setter to manage up to 450 Leads Monthly

SOPs for smooth management

Dental Monthly Sales Training

1 High-Converting SEO Optimized Website

1 Appointment Setter to Prequialifu Leads (Additional $1,500).

Pro Plan

$

$10,900

/month

3D SEO High-Convert Website

Rank #1 On Google Guaranteed

Social Media Management (4 Platforms)

Content Creation (4 Blog Posts per Month)

Customized Multi Channel Marketing Campaigns

Quarterly Strategy Sessions

2 Dedicated Appointment Setters

Save up to 30% on yearly subscription

Starter Plan

$

$2,500

/month

PPC Management up to $20,000 Monthly Adspend ( 1 Channel )

Bi-weekly performance reports

AI Driven Sales & Marketing Dental CRM Software

Landing Page for high lead conversion

Ai Sales Driven CRM

Best Value

Growth Plan

$

$3,500

/month

Comprehensive Marketing Management up to $30,000 Monthly Adspend

1 Trained Appointment Setter to manage up to 450 Leads Monthly

SOPs for smooth management

Dental Monthly Sales Training

1 High-Converting SEO Optimized Website

1 Appointment Setter to Prequialifu Leads (Additional $1,500).

Pro Plan

$

$10,900

/month

3D SEO High-Convert Website

Rank #1 On Google Guaranteed

Social Media Management (4 Platforms)

Content Creation (4 Blog Posts per Month)

Customized Multi Channel Marketing Campaigns

Quarterly Strategy Sessions

2 Dedicated Appointment Setters

Profitable Pricing Plans

Save up to 30% on yearly subscription

Starter Plan

$

$2,500

/month

PPC Management up to $20,000 Monthly Adspend ( 1 Channel )

Bi-weekly performance reports

AI Driven Sales & Marketing Dental CRM Software

Landing Page for high lead conversion

Ai Sales Driven CRM

Best Value

Growth Plan

$

$3,500

/month

Comprehensive Marketing Management up to $30,000 Monthly Adspend

1 Trained Appointment Setter to manage up to 450 Leads Monthly

SOPs for smooth management

Dental Monthly Sales Training

1 High-Converting SEO Optimized Website

1 Appointment Setter to Prequialifu Leads (Additional $1,500).

Pro Plan

$

$10,900

/month

3D SEO High-Convert Website

Rank #1 On Google Guaranteed

Social Media Management (4 Platforms)

Content Creation (4 Blog Posts per Month)

Customized Multi Channel Marketing Campaigns

Quarterly Strategy Sessions

2 Dedicated Appointment Setters

Clinics that made over $1,000,000 with CMC

Clinics that made over $1,000,000 with CMC

Clinics that made over $1,000,000 with CMC

FAQs

Dental Appointment Setter Service FAQs

Dental Appointment Setter Service FAQs

What does a dental appointment setter actually do?

What does a dental appointment setter actually do?

How is this different from a regular call center?

How is this different from a regular call center?

Will your team use our systems?

Will your team use our systems?

Can you handle full-arch and implant leads?

Can you handle full-arch and implant leads?

How do you ensure high patient show-up rates?

How do you ensure high patient show-up rates?

What kind of results should I expect?

What kind of results should I expect?

Dental Appointment Setter Service FAQs

What does a dental appointment setter actually do?

How is this different from a regular call center?

Will your team use our systems?

Can you handle full-arch and implant leads?

How do you ensure high patient show-up rates?

What kind of results should I expect?